Privacy policy

‍1. INTRODUCTION

We take your privacy seriously and we are committed to safeguarding your personal information at Olga Orda Consulting L.L.C. (registered office: Sharjah Media City, Sharjah, UAE, Trade License No.: 2322221.01) (hereinafter “Service Provider”, “we” or “us”). We value you as our customer, respect your privacy and are committed to protecting it through our compliance with this policy.

This policy describes the sources of your personal information that we may collect from you or that you may provide to us, our purposes for collecting and processing your information, and our practices for collecting, using, maintaining, retaining, protecting and disclosing that information.

If you have any questions or concerns about this privacy policy or your personal information, please contact us using the details provided in the Section – ‘Contacts’.

‍2. SOURCES OF PERSONAL DATA

The sources of your personal data collected (hereinafter “Platforms” in this policy) may include without limitation the following:

  • Service Provider’s websites: These are websites we created for you that are operated by us, they include websites operated by Service Provider under our own domains and web addresses (URLs) and our own micro-sites that are part of a third-party social media networks such as Facebook, Twitter, or Instagram.
  • Emails, text messaging services, and other electronic messages: These are the electronic text-based interaction between you and the Service Provider.
  • Service Provider’s mobile applications: These are smartphone applications created for you and operated by Service Provider or one of our partners.
  • Service Provider’s customer service: Any communication between you and our customer service center (e.g. phone, chatbot, email, WhatsApp etc.).
  • Online / Offline registration forms: These include printed/digital registrations, surveys, or questionnaires that Service Provider collects via registration forms, contests, events, and various promotions when you participate in one of our events or visit our promotional.
  • Advertising: You might interact with one of our or our partners’ advertisements on our websites and apps and we might receive and collect this information.
  • Career (Job) Portal: These includes recruitment portal across the Service Provider.
  • Data we create: Service Provider may also create data about you, when you avail our services.
  • Data from other sources: These include social media networks, market research agencies, Service Provider’s third party sales agents, registered brokers, Service Provider’s promotional, public sources, and data received when we acquire other companies.
  • Service Provider’s Public Wi-Fi: Any usage of the Service Provider’s public Wi-Fi network at any Event.

This policy does not apply to information collected:

  • through any other means, including any other website operated by any third party; or
  • by any third party, including through any application or content (including advertising) that may link to the Website.

3. INFORMATION WE COLLECT ABOUT YOU AND HOW WE USE YOUR PERSONAL INFORMATION

The type of personal information we collect on or through our platforms, why we collect and how we use the personal information are explained in the following:

3.1 TO RESPOND TO ANY QUERIES OR EXPRESSION OF INTEREST MADE BY YOU:

We would use your personal data to help us respond to your queries or expression of interest. We may receive your personal data through one of the following channels:

When you subscribes to any of the Service Provider’s services, initiates an option/reservation, registers for a tournament, training or orders one; when you pay for the services; send us an enquiry, via our website/social media page/call/WhatsApp, regarding our Events; when you participate in one of our Event; when you may have expressed interest about our services through our third-party agents; when you visit our office or contact our advisors.We collect the following personal information: name, email address, phone number, nationality, number and details of your enquiry pursuant to our legitimate business interests. In certain cases, your enquiry may relate to a specific service request. For such requests, we need to use your personal information to help us respond to your request and to fulfil our contractual obligations under the requested service. Additionally, when you call our customer service centre, we would maintain a record of the communications, including call recordings, in pursuit of our legitimate business interest to monitor and improve the quality of our customer support.

3.2 TO ENTER INTO TERMS AND CONDITIONS:

Once you have decided to accept the Terms and Conditions, we can collect personal data such as name, passport, visa details, address, national ID, contact to conclude the contractual arrangements.

3.3 TO REQUEST YOUR FEEDBACK, AND TO RESPOND TO COMPLAINTS:

Your satisfaction is our priority and we proactively take necessary steps to ensure you are well satisfied with our services. To help us respond to your feedback or complaints, we collect the following personal information: name, email ID, transaction details (such as service you availed) and your feedback, through a survey conducted after you complete a transaction or after the completion of your call with our customer service team. We collect and use your personal information in pursuit of our legitimate business interests to address your concerns and to take necessary steps towards continual improvement. In the event you prefer not to receive such information, you may opt out by following the instruction provided in Section – “How to opt out?”.

3.4 TO PERSONALIZE AND PROVIDE YOU WITH INFORMATION ABOUT SERVICE PROVIDER’S SERVICES AND LATEST OFFERS:

We may combine the information we receive and collect about you to better understand your interests and preferences so that we can provide you with an experience that is tailored to those interests and preferences. For example, we may do this by notifying you of any events conducted by the Service Provider, or sending you personalized offers, discounts or promotions by our mobile application, or email (where you have agreed to receive our emails), or advertising content that is relevant to your interests. It is in our legitimate business interests to send you information about the Service Provider's services and latest offers. We use your personal information such as email ID and/ or contact number to share information relating to Service Provider’s services and latest offers that may be of interest to you. In the event you wish to opt-out, you may do so by following the instruction provided Section – “How to opt out?”.

3.5 TO FACILITATE ADVERTISEMENTS:

The Service Provider uses the personal information you provide us for a commercial purpose to help us tailor and show advertisements to you. We may partner with third parties to help us display relevant advertising and to manage our advertising across multiple channels including social media platforms. Our third-party partners may use cookies and non-cookie-based technologies to help us show you advertising based upon your browsing activities and interests. In the event you wish to opt-out, you may do so by following the instruction provided Section – “How to opt out?”.

3.6 TO COMPLY WITH LEGAL REQUIREMENTS AND EXERCISE OR DEFEND LEGAL CLAIMS:

We may need to process and retain your personal information to comply with legal requirements to which we are subject . It is in our legitimate interests to process personal information for the purposes of exercising and defending legal claims. Processing personal information may also be necessary to ensure compliance with the relevant legal and regulatory obligations.

3.7 TO PROCESS YOUR PAYMENTS AND PROTECT AGAINST FRAUDULENT TRANSACTIONS:

We may need to process your personal information to keep your payments safe and secure and protect against fraudulent transactions. It is in our legitimate interests to process personal information to keep your payments secure and to prevent fraud. We may also require your personal information to send payment reminders and legal intimations in case of overdue payments. Processing personal information in this way may also be necessary to ensure compliance with the relevant legal and regulatory obligations.

3.8 TO COMPLY WITH ANY OPT-OUT OR DO NOT DISTURB REQUESTS WE RECEIVE FROM YOU:

We understand that you may not prefer for us to contact you with any offers, promotions or details of our products and services. In the event you opt-out, we may be required to maintain information such as name, email ID/contact number and the subscription(s) that you have opted out of to ensure compliance with your requests. Also, in the future, if you wish to hear from us, you may at any time, contact us to opt-in and we would be happy to keep you posted about our latest offers, promotions and/ or details of our products and services.

3.9 OTHER INFORMATION WE COLLECT

There is other information we may collect that does not directly reveal your specific identity or does not directly relate to you as an individual. We may automatically collect the following information pursuant to our legitimate business interests when you visit our website or utilize our services:

  • Your equipment, browsing actions and patterns are collected automatically as you navigate through our websites.
  • Usage details, time of requests, browser types, operating system, IP addresses and information collected through cookies, web beacons and other tracking technologies.
  • Details of your visits to our website, including traffic data, location data, logs and other communication data and the resources that you access and use on the website.

The information we collect automatically is statistical data. It helps us to improve our Website and to deliver a better and more personalized service by enabling us to:

  • Estimate our audience size and usage patterns.
  • Store information about your preferences, allowing us to customize our Website according to your individual interests.
  • Speed up your searches and recognize you when you return to our Website.

The technologies we use for this automatic data collection may include:

  • Cookies: A cookie is a small piece of data, which includes an identifier made of letters and numbers that is sent by a web browser and stored on your computer. Cookies are used as a reliable mechanism to remember information about you, so your interaction with our website is seamlessly simple. Cookies typically do not contain any information that personally identify you, but personal information that we store about you may be linked to the information stored in and obtained from cookies. Click here for details on Cookie Policy.
  • Flash Cookies: Certain features of our Website may use local stored objects (or Flash cookies) to collect and store information about your preferences and navigation to, from and on our Website. Flash cookies are not managed by the same browser settings as are used for browser cookies.
  • Web Beacons: Pages of the Website and our e-mails may contain small electronic files known as web beacons (also referred to as clear gifs. pixel tags and single-pixel gifs) that permit the Service Provider, for example, to count users who have visited those pages or opened an e-mail and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).

We use these cookies for the following purposes:

  • To identify you when you visit our platforms and to help you navigate through our platforms;
  • To help determine if you are logged into our platforms:
  • To store information about your preferences and to personalize our platforms for you;
  • To secure and protect your user account and our platforms

3.10 INFORMATION WE RECEIVE FROM OTHERS

We work with third parties and we can receive information about you from them as well. We also collect personal information from individuals who may refer you as a friend to our loyalty schemes or third-party agents or products or services. We ask these individuals to confirm that you are happy to hear from us.

4. HOW TO OPT OUT?

1. You may remove your name from our mailing list by sending an e-mail addressed to hello@chessclub.ae and writing in the subject line “Opt-Out.”

2. You may contact us using the details provided in Section – ‘Contacts’.

5. WHO MIGHT WE SHARE THIS INFORMATION WITH

We may disclose personal information that we collect, or you provide as described in this privacy policy:

  • We may share your personal information with any member of the Service Provider, including subsidiaries, affiliates and holding companies, in order to enable you to request our services, to process your payments, understand your preferences, conclude a sale, facilitate any maintenance/ service requests, send you information about products and services that may be of interest to you and conduct the other activities described in this privacy policy. Such group companies are located outside the European Economic Area (“EEA“).
  • We may use carefully selected third parties to perform services on our behalf or to assist us with the provision of services to you. For example, we may engage third party agents, distribution partners cloud service providers, IT service providers and other third parties to support and facilitate sales and bookings, brand promotions, marketing, advertising, communications, to personalize and optimize our service, to analyze and enhance data (including data about users’ interactions with our services), and to provide legal, accounting, insurance, audit and other professional services. While providing such services, these third parties may have access to your personal information.
  • We may share your personal information with select business partners in sectors including banking, travel, entertainment, lifestyle, and other industries to enable our customer to avail special offers.
  • Where required or permitted by law, personal information may be provided to others, such as regulators and law enforcement agencies.
  • We may share to a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution or other sale or transfer of some or all the Service Provider’s assets, whether as a going concern or as part of bankruptcy, liquidation or similar proceeding, in which personal information held by the Service Provider about our Website users is among the assets transferred.
  • We may share with government or regulatory authorities upon request to comply with any court order, law or legal process
  • We may share with other companies and organizations for the purposes of fraud protection and credit risk reduction if we believe disclosure is necessary or appropriate to protect the rights, or safety of the Service Provider, our customers or others.

The personal information that we collect from you may be transferred to, and stored at, a destination outside the EEA (for example, in Dubai). It may also be processed by staff operating outside the EEA who works for us or for one of our third-party vendors. We will take all steps that are reasonably necessary to ensure that your personal information is treated securely and in accordance with this privacy policy and applicable data protection laws, including, where relevant, entering EU standard contractual clauses (or equivalent measures) with the party outside the EEA receiving the personal information. We carry out such transfers to facilitate the performance of our contract and in pursuit of our legitimate business interests of helping us serve you better. We have implemented adequate safeguards to protect and secure the information involved in such transfers. Where we transfer personal information outside of EU, we either transfer personal information to countries that provide an adequate level of protection (as determined by the European Commission) or we have appropriate safeguards in place.

6. HOW LONG DO WE KEEP INFORMATION ABOUT YOU?

We will only keep your personal information for as long as is reasonably necessary taking into consideration our need to answer queries or resolve problems, any other purpose outlined above or to comply with legal requirements under applicable law(s). This means that we may retain your personal information for a reasonable period, for example, till the end of the contract with the organization you represent, or after your query has been addressed. In certain cases, we may retain your personal information for a longer period where extended retention periods are required by law or regulation and to establish, exercise or defend our legal rights. We will ensure that it is disposed of in a secure manner when it’s no longer needed.

7. HOW SECURE IS YOUR INFORMATION?

Your personal data security is an important concern to us. We provide the utmost care in secure transmission of your personal information from your computer, smartphone, and other electronic devices to our servers. We use industry security standards to safeguard the confidentiality of your information and to make sure that your personal information is secure with us.

We have implemented and maintained appropriate technical and organizational security measures, policies and procedures to protect your personal information from the accidental loss, unauthorized access, use, alteration and disclosure. All information you provide to us is stored on our secure servers behind firewalls. Measures we take includes:

  • Placing confidentiality requirements on our staff and service providers;
  • Restriction of access to your personal information to employees and third parties strictly on a need to know basis, such as to respond to your enquiry or request;
  • Destroying or anonymizing personal information if it is no longer needed for the purposes for which it was collected; and
  • Using secure communication channels for transmitting personal data.

8. YOUR RIGHTS

If you are subject to laws that provide you with such rights, you may have certain rights in relation to your personal information given below.

If you wish to access any of these rights, we may ask you for additional information to confirm your identity and for security purposes, before disclosing personal information to you. We reserve the right to charge a fee where permitted by law, for example, if your request is manifestly unfounded or excessive.

If you would like to access the below rights, you may contact us by mailing us at hello@chessclub.ae. We shall aim to comply with all requests within reasonable time in-line with applicable laws. We may not always be able to fully address your request, for example,

  • if it would impact the confidentiality we owe to others, or
  • if we are legally entitled to deal with the request in a different way. or
  • if your request involves deletion of information that are required to comply with the legal requirements.

We will make every reasonable effort to honour your request in-line with applicable laws. In the event we require additional time due to the complexity of the request, we shall promptly inform you of the same.

8.1 THE RIGHT TO ACCESS

You have the right to obtain confirmation as to whether we process personal data about you, receive a copy of your personal data held by us, and obtain certain other information about how and why we process your personal data (like the information provided in this privacy statement).

8.2 THE RIGHT TO RECTIFICATION

You have the right to request for your personal data to be amended or rectified where it is inaccurate (for example, if you change your name or address) and to have incomplete personal data completed.

8.3 THE RIGHT TO RESTRICT PROCESSING OF PERSONAL DATA

You have the right to restrict our processing of your personal data in the following cases:

  • Temporarily for a period when you have contested for the accuracy of the personal data;
  • Temporarily for a period when you have objected for the legitimate interest identified by us,
  • Your personal data have been unlawfully processed and you request the restriction of processing instead of deletion;
  • The personal data are no longer necessary in relation to the purposes for which they were collected and processed but the personal data are required by you to establish, exercise or defend legal claims;

We can continue to use your personal information following a request for restriction, where:

  • we have your consent; or
  • to establish, exercise or defend legal claims; or
  • to protect the rights of another natural or legal person.

8.4 THE RIGHT TO BE FORGOTTEN

You have the right to obtain deletion of your personal data in the following cases:

  • The personal data are no longer necessary in relation to the purposes for which they were collected and processed;
  • Our lawful basis for processing is consent, you withdraw consent and we have no other lawful basis for the processing;
  • Our lawful basis for processing is that the processing is necessary for a legitimate interest pursued by us, you object to our processing and we do not have overriding legitimate grounds;
  • You object to our processing for direct marketing purposes;
  • Your personal data have been unlawfully processed; and
  • Your personal data must be erased to comply with a legal obligation under EEA to which we are subject.

We are not required to comply with your request to erase personal information if the processing of your personal information is necessary:

  • For compliance with a legal obligation; or
  • For the establishment, exercise or defence of legal claims.

8.5 THE RIGHT TO OBJECT TO THE PROCESSING OF PERSONAL DATA

You have the right to object to our processing of your personal data in the following cases:

  • Our lawful basis for processing is that the processing is necessary for a legitimate interest pursued by us; and our processing for direct marketing purposes.

8.6 THE RIGHT TO DATA PORTABILITY

You have the right to receive your personal data provided to us and have the right to send the data to another organisation (or ask us to do so if technically feasible) where our lawful basis for processing the personal data is consent or necessity for the performance of our contract with you and the processing is carried out by automated means.

8.7 THE RIGHT TO WITHDRAW CONSENT AT ANY TIME (WHERE PROCESSING IS BASED ON CONSENT)

Where we process personal data based on consent, individuals have a right to withdraw consent at any time.

9. UPDATES ON POLICY

This policy may change from time to time. Your continued use of our platforms after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.

10. CONTACTS

In case of any queries related to this policy, you can contact our Data Privacy Office in one of the following ways.

  • The Service Provider: Olga Orda Consulting L.L.C.
  • The Service Provider’s website: https://www.chessclub.ae/
  • Service Provider’s registered office Sharjah Media City, Sharjah, UAE
  • The contact details of the Service Provider, its regularly used e-mail address for communication with its clients: hello@chessclub.ae
  • Phone: +971559321497

Cookie policy

‍This Cookie Policy sets out the basis on whichOlga Orda Consulting L.L.C. (registered office: Sharjah Media City, Sharjah, UAE, Trade License No.: 2322221.01) (hereinafter “Service Provider”, “we” or “us”) use cookies and similar technologies on or in relation to our websites.

What are Cookies and Other Tracking Technologies?

Cookies: Cookies are small text files which a website may put on your computer or mobile device when you visit a site or page. The other tracking technologies work similarly to cookies and place small data files on your devices or monitor your website activity to enable us to collect information about how you use our Sites. This allows our Sites to recognize your device from those of other users of the Sites. Service Provider may use this data to analyse trends and statistics, use cookie data for re-targeting activities, and to help us provide better customer service.

Flash Cookies: Certain features of our Website may use local stored objects (or Flash cookies) to collect and store information about your preferences and navigation to, from and on our Website. Flash cookies are not managed by the same browser settings as are used for browser cookies.

Web Beacons: Pages of the Website and our emails may contain small electronic files known as web beacons (also referred to as clear gifs. pixel tags and single-pixel gifs) that permit us, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).

Information we collect using Cookies and Other tracking Technologies

We may collect information that does not directly reveal your specific identity or does not directly relate to you as an individual. We may automatically collect the following information when you use our service:

  • Your device, browsing actions and patterns collected automatically as you navigate through our websites.
  • Usage details, time of requests, Browser types, operating system, IP addresses and information collected through cookies, web beacons and other tracking technologies.
  • Details of your visits to our Website, including traffic data, location data, logs and other communication data and the resources that you access and use on the Website.
  • Information about your computer and internet connection, operating system and browser type.

How do our Sites use Cookies and Other Tracking Technologies?

Service Provider uses cookies and other tracking technologies across its websites to improve their performance and enhance your user experience. At times we may seek to place a cookie on your device (for instance, your computer’s browsers) which allows the server to recognise the device when it visits again, to track statistical information about navigation to and throughout certain areas of our website, and to the Service Provider promotions on other websites. The information that is tracked by such a cookie is used only for internal purposes, such as to improve website navigation and to measure the effectiveness of our promotional placements. For example, we keep track of the domains from which people visit and we also measure visitor activity on the website, but in a manner that would keep the information anonymous.

Do we use any Cookies from third-party Companies?

To administer our Sites and for research purposes, Service Provider also has contracted with third-party service providers to track and analyse statistical usage and volume information from our Site users. These third-party service providers use persistent Cookies to help us to improve the user experience, manage our Site content, and analyse how users navigate and utilize the Sites.

What types of cookies are there, and which ones are used on the site?

Strictly necessary cookies

These cookies are essential for the website to function and cannot be disabled on our systems. They are usually set only in response to actions you take that amount to a request for services, such as setting your privacy preferences, logging in, or filling out forms. You can set your browser to block or warn you about these cookies, but in this case, some parts of the website may not work.

Analytic cookies

Service Provider uses analytic tools and other third party technologies such as Google Analytics to collect non-personal information in the form of various usage and user metrics when you use our online site and services. These tools and technologies collect and analyze certain types of information, including cookies, IP addresses, device and software identifiers, referral and exit URLs, information about site behavior and usage, metrics and statistics on feature use, usage history, and purchases, MAC address, unique mobile phone number. Device ID and other similar information.

Functional cookies

These cookies enable the website to provide enhanced functionality and personalization such as video and chat. They may be installed by us or by third party service providers whose services we have added to our pages. If you do not allow the use of these cookies, some or all of these services may not function correctly.

Targeting cookies

These cookies are placed on our website by our advertising partners. These companies may use them to profile your interests and display relevant advertisements on other websites. They work by identifying your browser and device. If you do not allow these cookies, you will receive less targeted ads.

Cookies from messengers

Our website has third party messengers API. If you use these messengers, it may place cookies from these messengers on your device.

These messengers are responsible for setting their own cookies and their own cookie policies that will apply to you and which you should link to. Service Provider does not control the process used by messengers to collect information related to your website navigation and the data they hold. We invite you to familiarize yourself with the privacy policies of these messengers.

Our site has the following list of messengers:

WhatsApp, Telegram.

Legal basis for the processing of your information

Service Provider processes your information on the following legal grounds:

Type of Cookies Legal basis
Strictly necessary cookies Service Provider's legitimate interest in administering and improving its website
Performance cookies Your consent
Analytic cookies Your consent
Functional cookies Your consent
Targeting cookies Your consent
Cookies from social networks Your consent

How to manage your cookies setting on your browser(s)

You are not required to accept cookies and you can manage your preferences in the browser you use to visit our website. The browser you use not only allows you to see the cookies you already have on your device, but also allows you to monitor their use and block the installation of cookies or receive a warning before the cookie is stored on your device.

We recommend that you use the browser “Help” function on your device to control the acceptance and use of cookies by your browser.

You can also follow our guidelines below:

(Google) Chrome

At the top right of the Chrome Window, click on “More” then “Settings”.

As the bottom of the page, click on “Advanced Settings”.

In the section “Privacy and Security”, click on “Content Settings” then “Cookies”.

Uncheck “Allow sites to save / read cookies data”.

Firefox

At the top of the Firefox window, click on the Firefox button (Tools menu under Windows XP), then select "Options".

Select the “Privacy and Security" panel. In "Content Lock", select the "Custom" option.

Check "Cookies" to block them.

Safari

Go to "Settings" and then to "Preferences".

on the "Privacy" tab.

Select "Block all cookies".

Internet Explorer

Click on the gear icon at the top right of the Internet Explorer window and select "Internet Options".

Click on the "Privacy" tab.

Click on the button "Advanced", check the box "Ignore the automatic management of cookies".

Opera

Go to "Settings" and then "Preferences".

Click on the "Advanced" tab, then "Privacy and security".

In the "Cookies" box, check the "Never accept cookies" box.

If you choose to disable cookies, it is very likely that our website will not fully function on your devices and you may not be able to use all the features we offer (for example, disabling some functional cookies may disable features related to placing an order , etc).

Responsibility

Service Provider is not responsible for the privacy policies of websites to which it links. If you provide any information to such third parties different rules regarding the collection and use of your personal information may apply. You should contact these entities directly if you have any questions about their use of the information that they collect.

Updates on Policy

This policy may change from time to time. Your continued use of our platforms after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.

Contacts

In case of any queries related to this policy, you can contact our Data Privacy Office in one of the following ways.

  • The Service Provider: Olga Orda Consulting L.L.C.
  • The Service Provider’s website: https://www.chessclub.ae/
  • Service Provider’s registered office Sharjah Media City, Sharjah, UAE
  • The contact details of the Service Provider, its regularly used e-mail address for communication with its clients: hello@chessclub.ae
  • Phone: +971559321497